Sample of Termination of Contract of Employment

Terminating an employment contract can be a difficult and emotional task for both the employer and employee. However, it is sometimes necessary to end a working relationship due to the inability to achieve a mutual understanding or other reasons such as misconduct, lack of performance, or financial constraints. In any case, it is important to follow the correct procedures and document the termination of the employment contract.

A sample of a termination of a contract of employment can vary depending on local laws and company policies. However, it should include essential information such as the reason for termination, effective date, notice period, and any severance pay or benefits owed to the employee.

Here is a sample of a termination of a contract of employment:


[Employee Name and Address]

Dear [Employee Name],

We regret to inform you that we will be terminating your employment contract with [Company Name] effective [Date]. The reason for termination is [state the reason clearly and concisely].

According to your employment contract, the notice period required is [insert notice period]. Therefore, your last day of work with the company will be on [insert date].

We would like to remind you that you are still bound by the terms and conditions set out in your employment contract during the notice period. You are requested to complete all outstanding work and hand over any company property in your possession before your last day of work.

Please note that you may be entitled to receive severance pay or benefits as per your contract of employment or local laws. We will provide you with more information on this matter in due course.

We appreciate your contributions to our company during your tenure and wish you the best of luck in your future endeavors.


[Employer Name and Title]

[Company Name]

This sample of a termination of a contract of employment covers the essential information required. It is important to be clear and concise while also showing empathy and respect towards the employee. It is also recommended to have a witness present during the termination meeting and to provide the employee with a copy of the termination letter for their records.

In conclusion, terminating an employment contract is never an easy task. However, following the correct procedures and documenting the termination can help to minimize any future disputes and ensure a smooth transition for both parties.